Privacy Policy

Privacy Policy

Privacy Policy for North Somerset Safeguarding Boards

Who we are

This privacy statement provides details about the collection, usage, retention and protection of data which is held by the North Somerset Safeguarding Children Board and the North Somerset Safeguarding Adults Board. The North Somerset Safeguarding Boards are committed to ensuring that your privacy is protected, in accordance with the Data Protection Act 2018 and the European General Data Protection Regulation. 

The North Somerset Safeguarding Boards may change this policy occasionally by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 21st June 2018.

Under the Care Act 2014, every local authority must by law have a Safeguarding Adults Board (SAB).  The Safeguarding Adults Board aims to safeguard and promote the welfare of vulnerable adults at risk of abuse, injury or harm and ensure their care and support needs are met through inter-agency collaboration and co-ordination.

The Children Act 2004 requires each Local Authority to establish a Local Safeguarding Children Board (LSCB) for their area and specifies the organisations and individuals that should be represented on LSCBs.  The key function of a LSCB is to coordinate local work to safeguard and promote the welfare of children and to ensure the effectiveness of what the member organisations do individually and together.

Usage of Information

North Somerset’s Safeguarding Boards’ lawful basis for processing your personal information is based on our legal obligation under the aforementioned legislation and in pursuant to Article 6 (1)(c) of the GDPR.

In relation to the functions and activities of the Safeguarding Boards, the Boards process personal data, including special categories of personal data.  We consider the processing of special category data to be lawful in accordance with Article 9(2)(g) of GDPR as we are acting in the substantial public interest, under our obligations in the aforementioned sets of legislation. Serious Case Reviews and Safeguarding Adult Review may include data related to criminal convictions.  We have official authority, provided by these Acts, to process data relating to criminal record history, in accordance with the requirements of Article 10 of GDPR.

How we collect and share your data

Both Boards are made up of statutory members and three key partners of the Board are:

North Somerset Council
Avon and Somerset Police
Bristol, North Somerset and South Gloucestershire Clinical Commissioning Group (BNSSG CCG)

Information may also be sourced from other organisations that sit on the Board:
North Somerset Safeguarding Adult Board membership: 2018 Board Membership
North Somerset Safeguarding Children Board membership: 2018 Board Membership

All Board Members act as joint data controllers for the data processed and may be shared between agencies as defined in our information sharing protocol:
Adults (the local protocol is currently being reviewed and will be uploaded soon) the following is a national guide:


All information is stored securely and held as follows:

  • Information for the management of the Boards:  six years
  • Minutes from the Boards: six years.
  • Policies and procedures: six years.
  • Audits: six years.
  • Learning Reviews: 15 years.
  • Information collated for the production of a Serious Case Review or a Safeguarding Adult review report: 15 years (this includes organisations’ Independent Management Reports (IMRs)
  • Action plans resulting from a Serious Case Review and safeguarding Adult Reviews: 15 years.
  • Serious Case Review and Safeguarding Adult Review final reports: 15 yearsPLEASE NOTE: Final reports are transferred to the relevant case file and held in accordance with North Somerset Council’s retention schedule (this is currently being updated and will be uploaded by January 2019)

Your rights

You have the right to request a copy of information we hold about you and as well as the right to rectification and restriction (to destruction of records only).

Email your request to our Safeguarding Boards Coordinator at [email protected], this will be free.  If you have any complaints or queries how your personal data is handled these should be directed to the specific agencies' data protection officers:
North Somerset Council: [email protected]
Avon and Somerset Police: [email protected]
BNSSG CCG: [email protected]


A cookie is a small file which asks permission to be placed on your computer's hard drive.  We use traffic log cookies to identify which pages are being used.  This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs.  We only use this information for statistical analysis purposes (all data is anonymised) and then the data you choose to share with us.  You can choose to accept or decline cookies.  Declining cookies may limit the way that you are able to interact with our website.

Google Analytics

When someone visits we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns.  We do this to find out things such as the number of visitors to the various parts of the site.  This information is only processed in a way which does not identify anyone.  We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Changes to our privacy policy

We keep our privacy policy under regular reviews and will place any updates on this web page.  This privacy policy was last updated on 29th May 2018.

How to contact us

Please contact us if you have any questions about our privacy policy or information that we hold about you:

Email us at: [email protected]
Phone us on: 01275 884022